Reverse detail from Kakelbont MS 1, a fifteenth-century French Psalter. This image is in the public domain. Daniel Paul O'Donnell

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Joining a Todoist project

Posted: Nov 09, 2020 10:11;
Last Modified: Nov 09, 2020 10:11


This is a quick reference for people joining a project set up by me in Todoist.

1. You’ll get an invitation from me

You’ll get an invitation by email to join the project. After you accept it, tasks can be assigned to you.

You can email tasks to the Board

One of the great strengths of Todoist is that each project (in fact each card) has both a URL and an email address. You can email tasks to a project and comments to a card.

When you email a task to a project,

2. We use the following conventions

We assign due dates deadlines to the date things end rather than when they start

Assign deadlines that reflect the last day things can be worked on/when they are due (if a due date exists). If we also need to record a start date, we use a separate task (e.g. “Start x”) with the “due date” = the day things need to be started by.

Priorities are set by how time-sensitive something is in relation to the assigned deadline

  1. p1 (Priority 1): Task becomes irrelevant within two days of the assigned deadline (i.e. you certainly can’t do this more than two days after the assigned date).
  2. p2 (Priority 2): Task becomes irrelevant within a week of the assigned deadline
  3. p3 (Priority 3): Task becomes irrelevant within a a month of the assigned deadline
  4. p4 (Priority 4): Task can be carried over if necessary for more than a month

We are using a Kanban method. Tasks are more complete the further right (or further down) they are on the board.

We are using the “Kanban” project management system. This means that tasks enter the workflow at the left and move to the right as they are completed.

In our particular implementation, there is no “Todo” column: because we email mail so many tasks to the board and in Todoist you can’t email a specific section, the “Todo” column is the left-most “(No section)”. Here’s the list of the sections on the board:





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